AI Responsible Use Policy

Last Updated: 6th March 2026

CoreNeural provides artificial intelligence-powered tools designed to help organizations manage internal knowledge, retrieve information efficiently, and automate operational workflows. This AI Responsible Use Policy outlines the principles and expectations governing the responsible use of artificial intelligence features within the CoreNeural platform.

Our goal is to ensure that AI technologies are used ethically, responsibly, securely, and in a manner that respects legal and organizational obligations.

By using the AI capabilities provided by CoreNeural, organizations and users agree to comply with the guidelines described in this policy.

1. Purpose of CoreNeural AI Systems

CoreNeural’s AI systems are designed to assist organizations by:

• Retrieving knowledge from internal documentation
• Summarizing organizational information
• Supporting employees in answering operational questions
• Automating knowledge workflows
• Improving access to internal company information

The AI capabilities are intended to augment human decision-making, not replace professional judgment or organizational governance.

2. Human Oversight and Responsibility

While CoreNeural uses advanced artificial intelligence models to generate responses and insights, users should recognize that AI-generated outputs may occasionally contain inaccuracies or incomplete information. Organizations and users remain responsible for:

• Reviewing AI-generated responses when used for important decisions
• Verifying critical information through authoritative sources
• Ensuring compliance with organizational policies and regulatory requirements

CoreNeural does not guarantee that AI-generated outputs will always be complete, accurate, or suitable for all purposes.

3. Responsible Data Usage

Organizations should only upload data to CoreNeural that they are legally permitted to store and process. Users must ensure that uploaded content:

• Does not violate applicable privacy laws
• Does not infringe intellectual property rights
• Is authorized for internal knowledge sharing
• Complies with internal company policies

Organizations remain responsible for the data they upload and the manner in which it is used within the platform.

4. Prohibited Uses of AI Features

Users may not use CoreNeural’s AI capabilities in ways that are harmful, unlawful, or unethical. Prohibited uses include, but are not limited to:

• Harmful or Illegal Activities: Using the platform to generate or distribute content that promotes illegal activities, harassment, discrimination, violence, or harmful behavior.
• Misrepresentation or Deception: Using AI-generated outputs to intentionally mislead individuals, impersonate others, or spread false or deceptive information.
• Unauthorized Data Processing: Uploading or processing sensitive personal information without proper authorization or legal basis.
• Surveillance or Monitoring Abuse: Using AI tools to monitor individuals or collect personal information without proper consent or lawful authority.
• Security Exploitation: Attempting to manipulate AI systems to bypass security controls or gain unauthorized access to restricted information.

5. AI Output Limitations

AI responses generated by CoreNeural are based on information available within uploaded knowledge sources and system context. Users should understand that:

• AI responses are probabilistic and may not always be complete or precise
• Generated summaries or interpretations may require verification
• AI responses should not be treated as professional legal, financial, medical, or regulatory advice
• Organizations should implement appropriate review processes when AI-generated outputs are used in operational workflows

6. Data Privacy and AI Processing

CoreNeural is designed with strong privacy protections for customer data. AI processing within the platform follows these principles:

• Customer data is processed only within the scope of the platform’s services
• Data belonging to one organization is not shared with other organizations
• Uploaded knowledge sources remain under the control of the organization that provides them
• CoreNeural does not use customer data to train external public AI models without authorization

7. Organizational Governance

Organizations using CoreNeural are encouraged to establish internal guidelines for responsible AI usage within their teams. These may include:

• Internal policies governing AI-assisted decision making
• Guidelines for verifying AI-generated outputs
• Data governance standards for knowledge uploads
• Training employees on responsible AI practices

Strong governance helps ensure that AI tools are used effectively and responsibly within the organization.

8. Monitoring and Abuse Prevention

CoreNeural may monitor platform usage to identify potential misuse of AI capabilities and to maintain system integrity. Where necessary, CoreNeural may investigate suspected violations of this policy and take appropriate action, including:

• Restricting access to certain features
• Removing harmful content
• Suspending user accounts
• Terminating services in severe cases

These actions help maintain a safe and secure environment for all users.

9. Continuous Improvement and Ethical AI

CoreNeural is committed to continuously improving the safety, reliability, and transparency of its AI systems. We regularly evaluate our AI capabilities and safeguards to ensure they align with evolving best practices in responsible AI development and deployment.

Our goal is to build AI tools that organizations can trust for secure and responsible knowledge management.

10. Changes to This Policy

CoreNeural may update this AI Responsible Use Policy from time to time to reflect changes in technology, regulations, or platform functionality. Updated versions will be published on this page along with the revised “Last Updated” date.

Continued use of CoreNeural’s AI features after updates constitutes acceptance of the revised policy.

11. Contact Information

If you have questions about this AI Responsible Use Policy or wish to report concerns regarding the use of AI within the CoreNeural platform, please contact us at:

Email: support@coreneural.ai